Budget Assistant, GS-5, Abuja

Abuja

Organization: UNICEF - United Nations Children’s Fund
Location: Abuja
Grade: Administrative support - SC-2/SB-1, Service Contract
Occupational Groups:
- Operations and Administrations
- Administrative support
- Finance and Administration
Closing Date: Closed

The purpose of this post is to provide support to the Finance Section.

MAJOR DUTIES AND RESPONSIBILITIES (Describe in order of importance what is does and how it is done. Do not exceed more than 10-12 major duties. Indicate the percentage of time devoted to each duty or responsibility. Do not include duties of less than 5%.)

Percentage

30	(1) Reviews Payment Requests against travel claims, MIP claims, SSAs ensuring accuracy of computation, completeness of supporting documents to prepare Payment Vouchers. Extract Bank Transfer letters/advice.
15	(2) Prepares monthly Payroll (Mid and End month) for national staff. This includes checking of all entitlements/deductions and prepares reconciliation statement to confirm the accuracy. Checks the status of salaries related to CRQs and prepares Payment Request. Extract pay Slips and distribute at the end of each month. Prepare MPO for International staff.
15%	(3) Assists the Finance Section in reviewing the utilization report and liquidation documents related to Cash Assistance.
10	(4) Extracts local PAR accounts reports and reconciles with NYHQ record. Prepare Form-384 for correction/adjustment where required.
10	(5). Arrange travel advances/Traveler's cheques from the Bank. Maintains Register for Travel Advances paid to Government/NGO partners. Maintains Register for Rental Advances.
5	(6) Submits Pension Fund data on monthly basis for all participants to NYHQ for regular contribution and retroactive payments.
5	(7) Checks filing of Zonal offices monthly accounts, Form-153 and Year-end account. Act as Custodian of Petty Cash in the absence of the Petty Cash Custodian.
5	(8) Assists in keeping in custody finance/accounting records for Afghanistan Country Office for audit purpose and recommends destruction of obsolete records at appropriates time.
5	(9) Enter the name of Vendors, Persons, Partners and Suppliers as Payees in the ProMS as and when required. Update Exchange Rates on the basis of information provided through UNDP from ICSC as and when required.