Logistics Assistant – Assets & Stores - (Gaziantep) - Turkey

Gaziantep

Organization: NRC - Norwegian Refugee Council
Location: Gaziantep
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Job description

Generic responsibilities
Receive materials and supplies, store them in assigned locations and distribute them according to NRC procedures
Maintain records of all incoming and outgoing materials
Supervise packing, loading and unloading of all materials
Ensure availability of storage space and maintain orderliness and cleanliness of the warehouse at all times
Ensure safety and security of materials
Ensure that only authorized staff are allowed to obtain items from the store and receive supplies or materials
Prepare periodic stock reports and assist in carrying out periodic inventory audits
Immediately report losses, damages or discrepancies
Specific responsibilities
Ensures that all stock request forms are correctly completed and that there is no missing information.
Enters accurately and in concise manner all data relating to the items which are in the store – this involves the use of stock cards, good received notes, waybills, stock request forms.
All forms must be completed in full with no exception to the rule, as per the Logistics Handbook and SOP.
To report any item received into store, which has been damaged in transit or has arrived from the supplier in a damaged state. The documentation must clearly document the damaged item and that all information should be communicated to the supervisor within two hours, so that decision can be made to accept items or not.
To ensure that all items are stored in correct manner as per the logistics handbook and SOP’s. Any deviations from these rules should be sought from senior management in writing.
Ensure transparent and effective distribution of all orders from store according to NRC procedures
To provide assistance in any spot checks carried out by management, in providing data so that verification can be carried out as per logistics handbook.
To provide assistance in any stock takes in Gaziantep.
To provide assistance in any stock takes in other sites, if requested to do so by management.
Supervise and ensure adherence to NRC Assets and Inventory management (registration, control and tracking) system is exercised and assist / support on its implementation.
Working with the all staff, ensure that a detailed inventory of all IT equipment is properly established, maintained, and updated for Gaziantep and Cross Border Operations
Ensure the tracking system is effective and all assets / inventory items’ documentation available enables tracking them down from the source up to the base and vice versa. Conduct regular assets / inventory items’ tracking checks.
Ensure there is proper communication between NRC departments related to assets & inventory items’ movements; asset & inventory items transfers and changes are well monitored and documented and proper control of all equipment at all times is in effect.
Ensure that monthly updates of all assets and inventory items are being elaborated in all project sites as outlined in the NRC/Donor guidelines.

Qualifications

Experience from working as a Warehouse Clerk/Assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Degree in social sciences/business administration or supply chain management.
Excellent computer skills especially including MS Excel spreadsheets and records
Ability and flexibility to understand the cultural and political environment and to work well with suppliers and region staff.
Demonstration of flexibility
Clear written and oral communications

Personal qualities

Working with people
Communicating with impact and respect
Planning and delivering results
Handling insecure environments
Able to use own initiative and enable creative solutions.
Able to work under pressure and deal with stress

We offer

Commencement : As soon as possible
Contract Period : Until December 31st, 2016, with a possibility of extension
Salary / Benefits: According to NRC Salary Scale
Duty Station: Gaziantep / Turkey
Application procedures and CV registration:
Please note that you are required to enter the GEOGRAPHICAL LOCATION for all your previous positions while registering your CV. There is no specific field for this information in our CV form, but you can use the "Company name" field for BOTH company and location
NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose

This vacancy is now closed.
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